Difference between revisions of "Team:Volunteers"
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{{TeamInfo | {{TeamInfo | ||
− | |Lead= | + | |Lead=User:Sling |
− | |Does=Angelsystem, boarding of | + | |Does=Angelsystem, crew+volunteer food before/during/after the event, boarding of angels, angel communication pre- and onevent, enrollment of angels, motivating angels and taking care of angels. TLC! |
− | |Exclusive team= | + | |Does not=Hurt small animals. |
+ | |Exclusive team=Yes | ||
|Contact=team-volunteers@lists.sha2017.org | |Contact=team-volunteers@lists.sha2017.org | ||
− | |IRC=sha2017-volunteers | + | |IRC=sha2017-volunteers-orga |
|Vacancies=1 | |Vacancies=1 | ||
|Team Size=3 | |Team Size=3 | ||
− | |Projectleiding=User: | + | |Projectleiding=User:Attilla |
+ | |Backup_Projectleiding=User:Stitch | ||
+ | |ManagedVacancy={{Jobs | ||
+ | |JobTitle=Volunteer team member | ||
+ | |JobDescription=Team:Volunteers could use one or two people that are involved in poking other teams and finding out their volunteering needs and creating shifts in the angelsystem based on this. These people would also be ideal candidates to run volunteer coordinator shifts during the event. | ||
+ | If you want to do other things that are related to volunteering, feel free to contact us! | ||
+ | |JobNeededWhen=Now! | ||
+ | |JobExpectedCommitment=Before the event: a few hours per week. During the event would depend highly on the number of volunteer coordinators. | ||
+ | |JobSkillset=Communicative skills would be nice! | ||
+ | |JobVacancyAmount=1-2 | ||
+ | |JobTeamSubTeam=Volunteers | ||
+ | |JobImage=File:We Can Do It!.jpg | ||
+ | |JobContactUserPrimary=User:Sling | ||
+ | |JobContactUserSecondary=User:Ralf | ||
+ | }}{{Jobs | ||
+ | |JobTitle=Heralding Angel(s) | ||
+ | |JobDescription=We are looking for people who are good at heralding big crowd, or feel a need to heralding big crowd. | ||
+ | If you like to be charge and control over how thing goes in certain places. If you have a voice to ask people nicely to raise there hand if they have a free seat next to them. Or announcing speakers. Please contact us! | ||
+ | |JobNeededWhen=Mostly during the event | ||
+ | |JobExpectedCommitment=Depending on how many ppl are apply few hours a day during the event | ||
+ | |JobSkillset=voice, confident, | ||
+ | |JobVacancyAmount=10 | ||
+ | |JobTeamSubTeam=none | ||
+ | |JobImage=heralding.jpg | ||
+ | |JobContactUserPrimary=User:Damnlie | ||
+ | |JobContactUserSecondary=User:Stitch | ||
+ | }} | ||
}} | }} | ||
==About== | ==About== | ||
− | SHA2017 will not be possible without the help of many volunteers. | + | SHA2017 will not be possible without the help of many volunteers. These volunteers will be called angels. Angels do not organize themself. To take care of this sort of stuff, SHA2017 has a Team:Volunteers. The goal of this team is to match the demand of angels (from the other Teams) and the supply of angels, as closely as possible. |
To accomplish this, our tasks are: | To accomplish this, our tasks are: | ||
Line 20: | Line 47: | ||
Things our team does not do: | Things our team does not do: | ||
* Coordinate buildup or teardown | * Coordinate buildup or teardown | ||
+ | |||
+ | == FAQ for SHA2017 organisation members == | ||
+ | |||
+ | ==== What should I do if I need volunteers for my team? ==== | ||
+ | |||
+ | # Register yourself and your team members in the engelsystem at https://angel.sha2017.org/ | ||
+ | # Think about what kind of volunteers you need (a.k.a. Angeltypes), how many of each on which day, how long the shifts should be (the default is 4 hours), an appealing description for potential angels (If you can't think of a nice description we will help you with this) and some other info as described in this template: https://orga.sha2017.org/index.php/Team:Volunteers/Angeltypes#Example_input | ||
+ | # Add your angeltypes to the https://orga.sha2017.org/index.php/Team:Volunteers/Angeltypes wiki page | ||
+ | # Poke Sling / RalfK / leandra to add the angeltypes to the Engelsystem. If you need restricted angeltypes then we will add you and/or other members of your team as supporters for this angeltype, so you can confirm interested angels to be eligible for the shifts. We will also add shifttypes in the Engelsystem for your Angeltypes (administrative bla). For restricted angeltypes we will make sure the information about this is mentioned on the public wiki as well. | ||
+ | # If you want to add shifts yourself to the Engelsystem then we can give you extra permissions for this, but it's also possible to let us manage this for you (this will be the default option). To see how this is done, take a look at https://orga.sha2017.org/index.php/Team:Volunteers/Angelsystem | ||
+ | # During the event: Tell visitors around you to register in the Engelsystem and sign up for your angeltypes and shifts! (We will also try to help with this obviously) | ||
+ | |||
+ | Note that if your team has shifts in the Engelsystem, your team lead will | ||
+ | |||
+ | ==== What is this Engelsystem about and how does it work? ==== | ||
+ | See: https://orga.sha2017.org/index.php/Team:Volunteers/Angelsystem | ||
+ | |||
+ | ==== What services does your team provide for crew? ==== | ||
+ | * Volunteers (See first Question in this list) | ||
+ | * Shelter (in Heaven, and in the crew field center under some cozy tarps) | ||
+ | * Food (in Heaven) | ||
+ | * Water (Heaven, and also all over the terrain) | ||
+ | |||
+ | ==== I have other questions! ==== | ||
+ | Most generic questions are here: https://wiki.sha2017.org/w/Volunteering | ||
+ | |||
+ | If you still have other questions then poke one of us on IRC (see contact methods somewhere else on this page ;)) | ||
== Team structure & meetings == | == Team structure & meetings == | ||
− | Want to join now or help out later? Contact | + | Want to join now or help out later? Contact Sling or one of the other team members! |
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
− | | Team lead || | + | | Team lead || Sling |
− | |||
− | |||
|- | |- | ||
− | | | + | | Team members || [[User:Ralf|ralf]] (focus heaven), [[User:Sha2017.org-leandra|leandra]] (focus angel management) |
|} | |} | ||
− | IRC: freenode/#sha2017-volunteers | + | IRC: freenode/#sha2017-volunteers-orga (for team / orga) and freenode/#sha2017-angel (for general discussion and angels) |
− | Mailinglist: https://lists.sha2017.org/cgi-bin/mailman/listinfo/team-volunteers | + | Mailinglist: https://lists.sha2017.org/cgi-bin/mailman/listinfo/team-volunteers for orga and https://lists.sha2017.org/cgi-bin/mailman/listinfo/sha2017-angel for angels and announcements. |
Etherpad: https://pad.sha2017.org/p/volunteers | Etherpad: https://pad.sha2017.org/p/volunteers | ||
− | + | === TODO === | |
− | + | We are using a Kanboard project to track our TODO's on a kanban board: https://kanboard.sha2017.org/?controller=BoardViewController&action=show&project_id=16 | |
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== Angelsystem == | == Angelsystem == | ||
− | + | We have a sysadmin-supported [https://github.com/engelsystem/engelsystem Engelsystem] running at: https://volunteer.sha2017.org/ (or https://angel.sha2017.org/ or https://engel.sha2017.org/) | |
− | + | == Role definitions == | |
− | |||
− | |||
− | == | ||
=== Angel === | === Angel === | ||
− | Term for anybody that signs up on the | + | Term for anybody that signs up on the angelsystem for one or more volunteer shifts. |
=== Archangel === | === Archangel === | ||
− | + | This term will not be used @ SHA, was 'deprecated' at CCC too. | |
− | === | + | === Angel shift coordinator === |
− | This is a special shift in the | + | This is a special shift in the angelsystem, which is about manning the Volunteer desk and performing these tasks: |
− | * Receiving any new | + | * Receiving any new angels that show up and setting them up with a badge, and information. |
* Making sure that all current shifts are fulfilled and alerting the team if this isn't the case. | * Making sure that all current shifts are fulfilled and alerting the team if this isn't the case. | ||
− | == | + | == Angeltypes per team == |
− | + | See [[Team:Volunteers/Angeltypes|Angeltypes]] | |
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− | + | == Heaven == | |
− | + | See [[Team:Volunteers/Heaven|Heaven]] | |
− | + | == Angel food == | |
− | |||
− | |||
− | + | See [[Team:Volunteers/Food|Food]] | |
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− | == | + | == Angel merchandise, PR-material == |
− | + | There will be T-shirts! | |
− | + | There will probably also be posters/flyers like the image on the right: | |
− | |||
− | + | [[File:We Can Do It!.jpg|thumbnail]] | |
− | + | == Angel rewards == | |
− | |||
− | |||
− | |||
− | == | ||
We should have some sort of reward for completing shifts, for example a ticket or token that can be exchanged for using the volunteer kitchen and heaven facilities. If there is no access control on the massages or food then it will likely be overrun and not available to the people who really need it. These tickets could also be distributed trough the rest of the orga, for people that are not doing Angel shifts but are helping out otherwise. | We should have some sort of reward for completing shifts, for example a ticket or token that can be exchanged for using the volunteer kitchen and heaven facilities. If there is no access control on the massages or food then it will likely be overrun and not available to the people who really need it. These tickets could also be distributed trough the rest of the orga, for people that are not doing Angel shifts but are helping out otherwise. | ||
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== Workforce planning == | == Workforce planning == | ||
− | In order to size our facilities properly and make a decent planning, we will need to know numbers and facts. The table below describes the number of | + | In order to size our facilities properly and make a decent planning, we will need to know numbers and facts. The table below describes the number of angels we are supposed to be able to handle on a given day. |
{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
− | ! Date !! Event Stage !! | + | ! Date !! Event Stage !! Crew (Est.) !! Angels (Est.) |
|- | |- | ||
− | | Day -3 || Buildup || █ (10) | + | | Day -3 (mo jul 31) || Buildup || █ (10) || ? |
|- | |- | ||
− | | Day -2 || Buildup || ██ (20) | + | | Day -2 (tu aug 1) || Buildup || ██ (20)|| ? |
|- | |- | ||
− | | Day -1 || Buildup || ████ (40) | + | | Day -1 (we aug 2) || Buildup || ████ (40)|| ? |
|- | |- | ||
− | | Day 0 || Buildup || ██████████ (100) | + | | Day 0 (th aug 3) || Buildup || ██████████ (100)|| ? |
|- | |- | ||
− | | Day 1 || Event || ████████████████████ (200) | + | | Day 1 (fr aug 4) || Event || ████████████████████ (200)|| ? |
|- | |- | ||
− | | Day 2 || Event || ████████████████████ (200) | + | | Day 2 (sa aug 5) || Event || ████████████████████ (200)|| ? |
|- | |- | ||
− | | Day 3 || Event || ████████████████████ (200) | + | | Day 3 (su aug 6) || Event || ████████████████████ (200)|| ? |
|- | |- | ||
− | | Day 4 || Event || ████████████████████ (200) | + | | Day 4 (mo aug 7)|| Event || ████████████████████ (200)|| ? |
|- | |- | ||
− | | Day 5 || Event || ████████████████████ (200) | + | | Day 5 (tu aug 8) || Event || ████████████████████ (200)|| ? |
|- | |- | ||
− | | Day 6 || Teardown || ██████████ (100) | + | | Day 6 (we aug 9) || Teardown || ██████████ (100)|| ? |
|- | |- | ||
− | | Day 7 || Teardown || █████ (50) | + | | Day 7 (th aug 10) || Teardown || █████ (50)|| ? |
|- | |- | ||
− | | Day 8 || Teardown || ██ (20) | + | | Day 8 (fr aug 11) || Teardown || ██ (20)|| ? |
|- | |- | ||
− | | Day 9 || Teardown || █ (10) | + | | Day 9 (sa aug 12) || Teardown || █ (10)|| ? |
|} | |} | ||
− | + | NOTE: These numbers are wild mockup/guesstimates/fakes, do not use them for anything yet. | |
+ | |||
+ | === Early arriving angels === | ||
+ | |||
+ | {| class="wikitable" | ||
+ | |- | ||
+ | ! name in angelsystem !! arrival date | ||
+ | |- | ||
+ | | Obri || 31.07. | ||
+ | |} | ||
+ | |||
== Other resources == | == Other resources == | ||
Line 177: | Line 189: | ||
=== Links === | === Links === | ||
− | |||
− | |||
− | |||
* https://events.ccc.de/camp/2015/wiki/Static:Volunteers | * https://events.ccc.de/camp/2015/wiki/Static:Volunteers | ||
* https://events.ccc.de/camp/2011/wiki/Angels | * https://events.ccc.de/camp/2011/wiki/Angels | ||
Line 187: | Line 196: | ||
− | {{ | + | {{MapObject|Handle = 0x78FC}} |
Latest revision as of 16:31, 4 July 2017
Volunteers | |
---|---|
1st line contacts: | Sling |
Does: | Angelsystem, crew+volunteer food before/during/after the event, boarding of angels, angel communication pre- and onevent, enrollment of angels, motivating angels and taking care of angels. TLC! |
Does not: | Hurt small animals. |
Is an exclusive team: | Yes |
Contact: | team-volunteers@lists.sha2017.org |
IRC: | #sha2017-volunteers-orga |
Deadlines: | |
Needed resources: | |
Comment: | |
Vacancies: | 1 |
Current team size / amount of ppl: | 3 |
Contact at projectleiding: | User:Attilla |
Backup Contact at projectleiding: | User:Stitch |
Managed Vacancies: | Wanted: Volunteer team member
Wanted: Heralding Angel(s) |
Contents
About
SHA2017 will not be possible without the help of many volunteers. These volunteers will be called angels. Angels do not organize themself. To take care of this sort of stuff, SHA2017 has a Team:Volunteers. The goal of this team is to match the demand of angels (from the other Teams) and the supply of angels, as closely as possible.
To accomplish this, our tasks are:
- Motivating people to become an angel by means of effective communication/PR, before and during the event
- Coordinating what teams need which angels, when and where
- Registering angels and their jobs in the angelsystem
- Tender loving care of these angels: food, a place to hang out, drinks and such
Things our team does not do:
- Coordinate buildup or teardown
FAQ for SHA2017 organisation members
What should I do if I need volunteers for my team?
- Register yourself and your team members in the engelsystem at https://angel.sha2017.org/
- Think about what kind of volunteers you need (a.k.a. Angeltypes), how many of each on which day, how long the shifts should be (the default is 4 hours), an appealing description for potential angels (If you can't think of a nice description we will help you with this) and some other info as described in this template: https://orga.sha2017.org/index.php/Team:Volunteers/Angeltypes#Example_input
- Add your angeltypes to the https://orga.sha2017.org/index.php/Team:Volunteers/Angeltypes wiki page
- Poke Sling / RalfK / leandra to add the angeltypes to the Engelsystem. If you need restricted angeltypes then we will add you and/or other members of your team as supporters for this angeltype, so you can confirm interested angels to be eligible for the shifts. We will also add shifttypes in the Engelsystem for your Angeltypes (administrative bla). For restricted angeltypes we will make sure the information about this is mentioned on the public wiki as well.
- If you want to add shifts yourself to the Engelsystem then we can give you extra permissions for this, but it's also possible to let us manage this for you (this will be the default option). To see how this is done, take a look at https://orga.sha2017.org/index.php/Team:Volunteers/Angelsystem
- During the event: Tell visitors around you to register in the Engelsystem and sign up for your angeltypes and shifts! (We will also try to help with this obviously)
Note that if your team has shifts in the Engelsystem, your team lead will
What is this Engelsystem about and how does it work?
See: https://orga.sha2017.org/index.php/Team:Volunteers/Angelsystem
What services does your team provide for crew?
- Volunteers (See first Question in this list)
- Shelter (in Heaven, and in the crew field center under some cozy tarps)
- Food (in Heaven)
- Water (Heaven, and also all over the terrain)
I have other questions!
Most generic questions are here: https://wiki.sha2017.org/w/Volunteering
If you still have other questions then poke one of us on IRC (see contact methods somewhere else on this page ;))
Team structure & meetings
Want to join now or help out later? Contact Sling or one of the other team members!
Team lead | Sling |
Team members | ralf (focus heaven), leandra (focus angel management) |
IRC: freenode/#sha2017-volunteers-orga (for team / orga) and freenode/#sha2017-angel (for general discussion and angels)
Mailinglist: https://lists.sha2017.org/cgi-bin/mailman/listinfo/team-volunteers for orga and https://lists.sha2017.org/cgi-bin/mailman/listinfo/sha2017-angel for angels and announcements.
Etherpad: https://pad.sha2017.org/p/volunteers
TODO
We are using a Kanboard project to track our TODO's on a kanban board: https://kanboard.sha2017.org/?controller=BoardViewController&action=show&project_id=16
Angelsystem
We have a sysadmin-supported Engelsystem running at: https://volunteer.sha2017.org/ (or https://angel.sha2017.org/ or https://engel.sha2017.org/)
Role definitions
Angel
Term for anybody that signs up on the angelsystem for one or more volunteer shifts.
Archangel
This term will not be used @ SHA, was 'deprecated' at CCC too.
Angel shift coordinator
This is a special shift in the angelsystem, which is about manning the Volunteer desk and performing these tasks:
- Receiving any new angels that show up and setting them up with a badge, and information.
- Making sure that all current shifts are fulfilled and alerting the team if this isn't the case.
Angeltypes per team
See Angeltypes
Heaven
See Heaven
Angel food
See Food
Angel merchandise, PR-material
There will be T-shirts!
There will probably also be posters/flyers like the image on the right:
Angel rewards
We should have some sort of reward for completing shifts, for example a ticket or token that can be exchanged for using the volunteer kitchen and heaven facilities. If there is no access control on the massages or food then it will likely be overrun and not available to the people who really need it. These tickets could also be distributed trough the rest of the orga, for people that are not doing Angel shifts but are helping out otherwise.
Workforce planning
In order to size our facilities properly and make a decent planning, we will need to know numbers and facts. The table below describes the number of angels we are supposed to be able to handle on a given day.
Date | Event Stage | Crew (Est.) | Angels (Est.) |
---|---|---|---|
Day -3 (mo jul 31) | Buildup | █ (10) | ? |
Day -2 (tu aug 1) | Buildup | ██ (20) | ? |
Day -1 (we aug 2) | Buildup | ████ (40) | ? |
Day 0 (th aug 3) | Buildup | ██████████ (100) | ? |
Day 1 (fr aug 4) | Event | ████████████████████ (200) | ? |
Day 2 (sa aug 5) | Event | ████████████████████ (200) | ? |
Day 3 (su aug 6) | Event | ████████████████████ (200) | ? |
Day 4 (mo aug 7) | Event | ████████████████████ (200) | ? |
Day 5 (tu aug 8) | Event | ████████████████████ (200) | ? |
Day 6 (we aug 9) | Teardown | ██████████ (100) | ? |
Day 7 (th aug 10) | Teardown | █████ (50) | ? |
Day 8 (fr aug 11) | Teardown | ██ (20) | ? |
Day 9 (sa aug 12) | Teardown | █ (10) | ? |
NOTE: These numbers are wild mockup/guesstimates/fakes, do not use them for anything yet.
Early arriving angels
name in angelsystem | arrival date |
---|---|
Obri | 31.07. |
Other resources
Stats from other events
32c3: ~2500 registered, ~1800 arrived, ~30 freeloaded shift(-hours)
Links
- https://events.ccc.de/camp/2015/wiki/Static:Volunteers
- https://events.ccc.de/camp/2011/wiki/Angels
- https://ohm2013.org/wiki/Volunteering
- https://wiki.emfcamp.org/wiki/Volunteering
- https://wiki.emfcamp.org/wiki/File:HandbookforOrgaVolunteers.pdf