From SHA2017
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1st line contacts: LeonH
Does: Off-site transport for teams
Does not: Transport of stuff for individuals or hackerspaces, transport of people
Is an exclusive team: No
IRC: #sha2017-logistics
Needed resources:
Vacancies: 0
Current team size / amount of ppl: 0
Contact at projectleiding: User:attilla
Backup Contact at projectleiding: User:Rolfvandekrol
Managed Vacancies: Wanted: Off-Site Truck Driver/Copilot teams
You can add for your team on a page by adding: {{TeamVacancies|Logistics/Off-site}}

1 Team Members Logistics/Off-site


To reduce the total amount of kilometers to be driven and the amount of vehicles rented by the organization, Team:Logistics provides off-site transport to and from the event for other orga teams. We have vehicles with a lifting platform, so pallets can be transported.

Postmortem by User:LeonH

In case this wiki survives until the next event in 4 years, here are some thoughts on what went well and what could be better next time around.

Demand was a bit less (or more spaced out?) than at OHM, which made our job easier and less chaotic. In total, there were 15 trips inbound before the event and 8 outbound after the event. During buildup, trips were spaced such that we were very flexible regarding the time and spontaneous extra trips. For teardown, 5 of the "difficult" trips (dependencies on someone else unlocking the door, arrival time constraints...) happened the first day, making the other two days very relaxed.

It was difficult to find volunteers for early buildup in advance, even though there were people there in the end who gladly helped out. I think just asking around on the field for help when it was needed and doing most driving myself during early buildup (starting day -7) was a strategy that worked fairly well. One negative aspect was that I was almost unreachable via email during early buildup, leaving some teams that had requested transport worrying if their stuff would actually be transported. I personally think that having a copilot while driving is not that important. Having a helper for loading is often invaluable though.

The Sprinter that POC rented (that only I and POC was allowed to drive because one had to be a member of stadtmobil) proved very useful in several situations. For one spontaneous smaller pickup (UPS for radios) and several runs to the supermarket with the volunteer kitchen crew, having a smaller car was useful. When luggage shuttles were in high demand during teardown, we were able to repurpose the Sprinter to be an additional shuttle.

Volunteer drivers and copilots needed

Want to go on a roadtrip through the Netherlands before or after the event and help make it happen without missing any of the main action? Are you an experienced, reasonable and defensive driver that can safely drive a loaded truck? Or a motivated copilot to handle navigation and communication while on the road? Or a team of both? We'd love to have you!

If you want to help out please contact User:LeonH or anybody else from Team:Logistics. We need your help before and after the event. You don't have to be there during the whole buildup or teardown, you can do just one but also multiple tours, depending on when you have time.

Requesting transport

  • If your payload is small enough to be transported in a private car that is driving anyway and has space, prefer this option.
  • Driving around in a truck is expensive. If you need something transported from far away (e.g. outside the Netherlands), a private courier is more economical.
  • Every pickup location costs additional time and our volunteers' time is precious. Try batching your payload with other teams if possible (e.g. at a Hackerspace). If your item is not too big and <30kg, consider just mailing it at a nearby post office.
  • We operate efficiently by batching requests. Please be as flexible as possible with regards to pickup and drop-off dates and times.
  • To make pickup and return efficient, please have a person waiting for our drivers. We will call them some time before to make sure they didn't forget about us. Alternatively, have detailed pickup instructions and give us keys before the event.

Do not edit the table below directly. Submit your request by email to User:LeonH ( and we will sanity check it and add it to the table below. Submit your requests as early as possible so we have enough time to plan our tours. No guarantees for ad-hoc requests! Use this template for your request:

  • Requestee
  • Team:
  • Contact: Name, e-mail, phone, irc, all the things. If anything's good or wrong, you'll know :)
  • Stuff: What you need transported
  • Fragile: True/false
  • Estimated size: (length*width*height) Please try to fit stuff on wrapped pallets, having nothing stick out on the sides, height up to 2.20m
  • Pallets: Amount of pallets
  • Pickup date: DD-MM-YYYY HH:mm (if TBD, guess)
  • Return date: DD-MM-YYYY HH:mm (^^)
  • Pickup location: City, street, number
  • Return location: City, street, number
  • Pickup/return instruction Point of contact with phone number we can call half an hour before rendezvous. Handling, pickup/return instructions


Requestee Team What Size N Pallets Pickup Date Return Date Pickup Location Return Location Instructions
Stitch (06 1342 5622) T-Shirts / Deco / Traffic stuff 4 collo 4 collo Early (28./29.) After event (only 2 collo) Nieuwegein, NL - Can be done whenever. You will get a key on request. It's already on wheels and needs to go the the t-shirt shop on site. Return wheels to Stitch during the event.
Sebastius Badge 3m3 in Samla crates. Weight: 400/500kg Before the event, i need to be at the the Hague end, so schedule with me please. - RevSpace, Leidschendam - Exact quantity and packaging tbd.
User:Stitch Deco 2 trucks 2 trucks early (29/30.7) late (11.8.) Hack42, Arnhem Hack42, Arnhem
User:Benadski Projects:AlternativePowerNetwork 1000kg of solar panels - 08-03 (or 08-02) User:Juerd's attic, Zwijndrecht - Pallets not possible, sorry... It's a bit of work getting the panels from Juerd's attic, maybe 2 hours with 3 persons.
User:Benadski Projects:AlternativePowerNetwork 600 - 1000kg of AltPwr stuff + return unsold leftovers from 1000kg of solar panels 08-03 (or 08-02) After the event RevSpace, Leidschendam - -
User:WinSCaP Pre-Event Shopping 800kg of Logistics HQ inventory 27/7 11/8 RevSpace, Leidschendam - -

User:Rizoom Team:Decoratie
  • 10 big hammocks ( 330 x 127 x110 cm, the frames are quite big, but of course it's not a solid block)
  • 23 beanbags (140x180)
  • 4 different types of beanbags (150x180)
  • 12 smaller ottomans (25 cm diameter x 55 cm)
  • 16 carpets (180x140)
08-01 08-09 Fatboy, Den Bosch Fatboy, Den Bosch User:Rizoom will join as co-pilot
User:Rizoom Team:Decoratie 3 big roles of carpet, 3m long, about 50 cm diameter a piece 08-01 08-09 Soest, Nijverheidsweg 16 Soest, Nijverheidsweg 16 User:Rizoom will join as co-pilot if batched with Fatboy. Number :+31 (0) 35 60 30 167, the entrance to the shop is on the side of the building. I will provide you with a scan of a signed bill. You can use this at pick up. Team:NOC 50 fibres, 5km UTP, 100 switches, 100 APs, etc Truck load Truck load 2017-07-28 2017-08-09 Bitlair, Ariane 24, Amersfoort Bitlair, Ariane 24, Amersfoort Team:NOC will help with transporting and loading of equipment/cables/etc
User:Polyfloyd Team:Decoration ±15 triplex boards 15x 70x150cm 2017-07-31 Bitlair, Ariane 24, Amersfoort .
User:PsychiC Team:Productiehuis Audio Gear Crates and boxes 10+ 31-juli to 02-aug 10-aug to 13-aug PsychiC, Weert PsychiC, Weert Most stuff is stackable
User:nino Team:Safety First Aid supplies Crates and boxes 01 aug to 03-aug 09-aug to 10-aug Snelrewaard Snelrewaard contact cavedude or nino for contact details + adress
User:Bix Team:Productiehuis Audio and Video Gear 1 C3VOC flight case (102cm x 72cm x 54cm, 60kg) and 1 standard distribution cart (1x1x2m?, weight unknown) 2 26-juli to 02-aug 10-aug to 13-aug Hack42, Arnhem Hack42, Arnhem The C3VOC flightcase is *to* SHA only will be transported back to Germany separately
User:Gori Team:FamilyVillage General Supplies Boxes picked up as part of LHQ stuff 09-aug to 10-aug Revspace Revspace was part of the general LHQ stash, contact User:Sigyn
User:netsmurf Team:Projectleiding Merchandise Aug 3 - will get the truck for the duration of the event as secure storage space.

Shift planning

Dynamic shift planning is happening in a pad:

Other transports

  • POC is renting a Sprinter to drive Karlsruhe - Düsseldorf - Zeewolde
  • User:hp197 is driving with a half loaded trailer Utrecht - Apeldoorn - Zeewolde 3.8., return 9.8.
    • T-Shirts from Nieuwegein?
    • I might do a extra run (to location XYZ) if I have spare time and the need is high


  • Contact teams about their transporting needs
  • Recruit good driver teams
    • Talk to Engelsystem people to create an Angel category. Not sure whether we will use it for shift distribution yet, but for finding interested people it might be good
    • Add vacancy to the "Volunteering" wiki page, maybe somebody will find it?
    • Maybe contact mailing list to see if anybody is interested
  • Figure out how we'll do delivery at the event. Do we have to make sure things don't go missing and are checked out by the right person? Label them with a barcode? For some things: Deliver directly to a specific location on-site?
  • Build a quick and dirty fleet tracking system with old Android phones to reduce required phone calls?
  • Figure out what equipment we need to secure loads and make sure we have it. Show drivers how to use it.