Team:Volunteers
Volunteers | |
---|---|
1st line contacts: | Sling |
Does: | Angelsystem, crew+volunteer food before/during/after the event, boarding of angels, angel communication pre- and onevent, enrollment of angels, motivating angels and taking care of angels. TLC! |
Does not: | Hurt small animals. |
Is an exclusive team: | Yes |
Contact: | team-volunteers@lists.sha2017.org |
IRC: | #sha2017-volunteers-orga |
Deadlines: | |
Needed resources: | |
Comment: | |
Vacancies: | 1 |
Current team size / amount of ppl: | 3 |
Contact at projectleiding: | User:Attilla |
Backup Contact at projectleiding: | User:Stitch |
Managed Vacancies: | Wanted: Volunteer team member
Wanted: Heralding Angel(s) |
Contents
About
SHA2017 will not be possible without the help of many volunteers. These volunteers will be called angels. Angels do not organize themself. To take care of this sort of stuff, SHA2017 has a Team:Volunteers. The goal of this team is to match the demand of angels (from the other Teams) and the supply of angels, as closely as possible.
To accomplish this, our tasks are:
- Motivating people to become an angel by means of effective communication/PR, before and during the event
- Coordinating what teams need which angels, when and where
- Registering angels and their jobs in the angelsystem
- Tender loving care of these angels: food, a place to hang out, drinks and such
Things our team does not do:
- Coordinate buildup or teardown
Team structure & meetings
Want to join now or help out later? Contact Sling or one of the other team members!
Team lead | Sling |
Team members | ralf (focus heaven), leandra (focus angel management) |
IRC: freenode/#sha2017-volunteers-orga (for team / orga) and freenode/#sha2017-angel (for general discussion and angels)
Mailinglist: https://lists.sha2017.org/cgi-bin/mailman/listinfo/team-volunteers for orga and https://lists.sha2017.org/cgi-bin/mailman/listinfo/sha2017-angel for angels and announcements.
Etherpad: https://pad.sha2017.org/p/volunteers
Naming scheme
The terms we are using:
- Team:Volunteers
- Angelsystem
- Angel
- Volunteer coordinator
- Heaven
TODO
-
Start planning food -
Start planning heaven -
Announce naming -
Financial scheme, due 12th of october! - Traffic team mentioned a special training for their angels even before the camp starts (?), let's get into contact with them how they see this happening.
- Think about qualifications and angelsystem.
- Get budget confirmed, Ralf is busy with that.
- Discuss buildup and teardown.
-
Remove engelsystem.nl and engel.sha2017.org
Angelsystem
We have a sysadmin-supported Engelsystem running at: https://volunteer.sha2017.org/ (or https://angel.sha2017.org/ or https://engel.sha2017.org/)
Role definitions
Angel
Term for anybody that signs up on the angelsystem for one or more volunteer shifts.
Archangel
This term will not be used @ SHA, was 'deprecated' at CCC too.
Angel shift coordinator
This is a special shift in the angelsystem, which is about manning the Volunteer desk and performing these tasks:
- Receiving any new angels that show up and setting them up with a badge, and information.
- Making sure that all current shifts are fulfilled and alerting the team if this isn't the case.
Angeltypes per team
See Angeltypes
Heaven
See Heaven
Angel food
See Food
Angel merchandise, PR-material
There will be T-shirts!
TODO: Make posters like this ('We can do it!' picture on the right) with some motivational text about why / how people can become volunteers.
Angel rewards
We should have some sort of reward for completing shifts, for example a ticket or token that can be exchanged for using the volunteer kitchen and heaven facilities. If there is no access control on the massages or food then it will likely be overrun and not available to the people who really need it. These tickets could also be distributed trough the rest of the orga, for people that are not doing Angel shifts but are helping out otherwise.
Workforce planning
In order to size our facilities properly and make a decent planning, we will need to know numbers and facts. The table below describes the number of angels we are supposed to be able to handle on a given day.
Date | Event Stage | Crew (Est.) | Angels (Est.) |
---|---|---|---|
Day -3 (mo jul 31) | Buildup | █ (10) | ? |
Day -2 (tu aug 1) | Buildup | ██ (20) | ? |
Day -1 (we aug 2) | Buildup | ████ (40) | ? |
Day 0 (th aug 3) | Buildup | ██████████ (100) | ? |
Day 1 (fr aug 4) | Event | ████████████████████ (200) | ? |
Day 2 (sa aug 5) | Event | ████████████████████ (200) | ? |
Day 3 (su aug 6) | Event | ████████████████████ (200) | ? |
Day 4 (mo aug 7) | Event | ████████████████████ (200) | ? |
Day 5 (tu aug 8) | Event | ████████████████████ (200) | ? |
Day 6 (we aug 9) | Teardown | ██████████ (100) | ? |
Day 7 (th aug 10) | Teardown | █████ (50) | ? |
Day 8 (fr aug 11) | Teardown | ██ (20) | ? |
Day 9 (sa aug 12) | Teardown | █ (10) | ? |
NOTE: These numbers are wild mockup/guesstimates/fakes, do not use them for anything yet.
Other resources
Stats from other events
32c3: ~2500 registered, ~1800 arrived, ~30 freeloaded shift(-hours)
Links
- https://events.ccc.de/camp/2015/wiki/Static:Volunteers
- https://events.ccc.de/camp/2011/wiki/Angels
- https://ohm2013.org/wiki/Volunteering
- https://wiki.emfcamp.org/wiki/Volunteering
- https://wiki.emfcamp.org/wiki/File:HandbookforOrgaVolunteers.pdf