Difference between revisions of "Team:Family Village"
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{{TeamInfo | {{TeamInfo | ||
|Lead=User:Sigyn,User:fhp | |Lead=User:Sigyn,User:fhp | ||
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|Backup_Projectleiding=User:Damnlie | |Backup_Projectleiding=User:Damnlie | ||
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+ | {{Familyvillagemenu}} | ||
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This is the organisation page for the Family Village for SHA2017. If you are looking for the visitor information, please click one of the options in the menu above. If you want to help making SHA2017 a wonderful, safe and educational experience for attendees under 16, please be welcome. We need you! | This is the organisation page for the Family Village for SHA2017. If you are looking for the visitor information, please click one of the options in the menu above. If you want to help making SHA2017 a wonderful, safe and educational experience for attendees under 16, please be welcome. We need you! | ||
+ | |||
+ | Planned location of the activities: http://files.steflouwers.nl/fv.pdf | ||
+ | |||
+ | = Letter to future Team Family = | ||
+ | |||
+ | Team Family Village really enjoyed the event and wrote a letter to the future team Family to transfer some of the things we've done and learned. Since we don't know who will organise the event in 2021, we send it to the orga mailinglist and hope someone will remember and notify the future team. Additionally, if you are organizing an event that welcomes families, the information could also be valuable to you. | ||
+ | |||
+ | https://archive.org/download/letter-to-future-team-family/letter-to-future-team-family.pdf | ||
= Meetings = | = Meetings = | ||
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|- | |- | ||
| Tue, July 25 - 21:00-22:00 || [https://pad.sha2017.org/p/family-village-20170725 https://pad.sha2017.org/p/family-village-20170725] || [[User:rolfvandekrol]], [[User:Sigyn]], add your name here | | Tue, July 25 - 21:00-22:00 || [https://pad.sha2017.org/p/family-village-20170725 https://pad.sha2017.org/p/family-village-20170725] || [[User:rolfvandekrol]], [[User:Sigyn]], add your name here | ||
+ | |- | ||
+ | | Fri, July 28 - 21:00-22:00 || [https://pad.sha2017.org/p/family-village-20170728 https://pad.sha2017.org/p/family-village-20170728] || [[User:Anykey]], add your name here | ||
|- | |- | ||
| Tue, August 1 - 21:00-22:00 || [https://pad.sha2017.org/p/family-village-20170801 https://pad.sha2017.org/p/family-village-20170801] || [[User:rolfvandekrol]], [[User:Sigyn]], add your name here | | Tue, August 1 - 21:00-22:00 || [https://pad.sha2017.org/p/family-village-20170801 https://pad.sha2017.org/p/family-village-20170801] || [[User:rolfvandekrol]], [[User:Sigyn]], add your name here | ||
+ | |- | ||
+ | | Thu, August 4 - 10:30-11:30 || [https://pad.sha2017.org/p/family-village-20170804 https://pad.sha2017.org/p/family-village-20170804] || Everbody on site | ||
|} | |} | ||
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! What !! Status !! Who !! Notes | ! What !! Status !! Who !! Notes | ||
|- | |- | ||
− | | Plenty of toilets and showers close by || Done || [[User:Sigyn]] || Attilla says: "showers are done. They will be on | + | | Plenty of toilets and showers close by || Done || [[User:Sigyn]] || Attilla says: "showers are done. They will be on Wilson field" |
|- | |- | ||
| Power everywhere || Done || [[User:lmstr]] || | | Power everywhere || Done || [[User:lmstr]] || | ||
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| Networking (cabled) everywhere || Done || [[User:lmstr]] || | | Networking (cabled) everywhere || Done || [[User:lmstr]] || | ||
* Confirmed by Attilla, wireless and wired network will be available, People have to bring their own CAT cables (long ones preferably, additional switches to connect groups of tents). | * Confirmed by Attilla, wireless and wired network will be available, People have to bring their own CAT cables (long ones preferably, additional switches to connect groups of tents). | ||
− | *HP 2824 switch for each large tent on | + | *HP 2824 switch for each large tent on Rhodes. |
*NOC layer on https://map.sha2017.org/ shows approximate Datenklo locations | *NOC layer on https://map.sha2017.org/ shows approximate Datenklo locations | ||
|- | |- | ||
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| Plenty of garbage bins close by || Done || [[User:Sigyn]] || | | Plenty of garbage bins close by || Done || [[User:Sigyn]] || | ||
Answer from [[Team:Logistics/waste]]: | Answer from [[Team:Logistics/waste]]: | ||
− | * We plan to place a group of bins (240 liter 'kliko' rolcontainer) at the toilet-block on | + | * We plan to place a group of bins (240 liter 'kliko' rolcontainer) at the toilet-block on Wilson field |
* On the bin will be a label with a website (and QR code) to report how full the bin is. | * On the bin will be a label with a website (and QR code) to report how full the bin is. | ||
* When it's nearing full, or when we suspect it needs replacing: we will. If needed you could call DIRT (on DECT) for emergencies (the site is overflowing) or you could ask a volunteer to empty the bin and bring the bag to the waste-press at the foodcourt. | * When it's nearing full, or when we suspect it needs replacing: we will. If needed you could call DIRT (on DECT) for emergencies (the site is overflowing) or you could ask a volunteer to empty the bin and bring the bag to the waste-press at the foodcourt. | ||
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! What !! Status !! Who !! Notes | ! What !! Status !! Who !! Notes | ||
|- | |- | ||
− | | Contact [[Team:Entrance]] and [[Team:Infodesk]] to distribute child bracelets || | + | | Contact [[Team:Entrance]] and [[Team:Infodesk]] to distribute child bracelets || Done || || |
+ | * [[User:haakjes]] sent email to entance and infodesk | ||
+ | * We can put a small table with basket of bracelets and permanent markers (and scissors) near the entrance, people can help themselves | ||
+ | * We can put a small basket, permanent markers, scissors in the infotent | ||
+ | Next step: buy that stuff | ||
|- | |- | ||
− | | No other villages on the | + | | No other villages on the Rhodes and Wilson fields || Done || || Contacted team:villages and team:terrain |
|- | |- | ||
− | | Arrange angel shift in the morning to clean up Family Village || | + | | Arrange angel shift in the morning to clean up Family Village || Done || [[User:lmstr]] || we ask for 2 angels during day-time to be around on the field and help out with the workshops, terrain, bouncy castly, in generally walk around, make sure the field is cleared from stuff left my nightly visitors. |
|- | |- | ||
| Signs signifying this is the family village || Done || [[User:Sigyn]] || Ask [[Team:Decoratie]]? They mailed about signs/flags that are needed. Call Moem 28/6 to ask what is still possible to make for FV. Somewhere i saw a nice picture of the Family Village signs. I assume they are even more cool in real life :D | | Signs signifying this is the family village || Done || [[User:Sigyn]] || Ask [[Team:Decoratie]]? They mailed about signs/flags that are needed. Call Moem 28/6 to ask what is still possible to make for FV. Somewhere i saw a nice picture of the Family Village signs. I assume they are even more cool in real life :D | ||
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| Drinking water and lemonade || Done || [[User:Sigyn]] || Asked team bar. A tap point will be provided with pitchers. Todo: organise a hose from the tap to the tap point. Officially there will be no point available to get water from. We need to "hack" a waterhose and a good connection. | | Drinking water and lemonade || Done || [[User:Sigyn]] || Asked team bar. A tap point will be provided with pitchers. Todo: organise a hose from the tap to the tap point. Officially there will be no point available to get water from. We need to "hack" a waterhose and a good connection. | ||
|- | |- | ||
− | | Update wiki [https://wiki.sha2017.org/w/ | + | | Update wiki [https://wiki.sha2017.org/w/Rhodes_field] and [https://wiki.sha2017.org/w/Wilson_Field] to better reflect this is family village || Done || [[User:haakjes]] || |
|- | |- | ||
− | | Quiet during the night (21:00 - 07:00) at the | + | | Quiet during the night (21:00 - 07:00) at the Wilson (sleeping) field || Done || || Added to village rules. Will be difficult on the new location. |
|- | |- | ||
| Ask parents to have a recent picture of their kid standby in case of missing kid scenario || Done || || Added to village rules | | Ask parents to have a recent picture of their kid standby in case of missing kid scenario || Done || || Added to village rules | ||
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! What !! Status !! Who !! Notes | ! What !! Status !! Who !! Notes | ||
|- | |- | ||
− | | Additional showers (babies and kids require more cleaning) || Done || || Attilla says: "showers are done. They will be on | + | | Additional showers (babies and kids require more cleaning) || Done || || Attilla says: "showers are done. They will be on Wilson field" |
|- | |- | ||
| Ask for the camper spaces closest to the harbor for kids/family || Done || || Campers at the village itself is impossible. | | Ask for the camper spaces closest to the harbor for kids/family || Done || || Campers at the village itself is impossible. | ||
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|- | |- | ||
! What !! Status !! Who !! Notes | ! What !! Status !! Who !! Notes | ||
+ | |- | ||
+ | | Create workshop program || pending || [[User:Sigyn]] || Contact with Team Content about proposals in Frab. Had contact, now moving on with filling the content. Please put the workshops also on a list in wiki, like the projects so all of us can find them. Would someone be so nice to make this? :)) | ||
+ | |- | ||
+ | | Set up mail for team ticket || Done || [[User:fhp]] || Set up mail to contact parents to help out the FV with projects / volunteering. Email is drafted, will be send 2017-07-21 | ||
|- | |- | ||
| Contact [[Team:Logistics]] regarding receiving orders || Done || [[User:fhp]] || Follow instructions on [https://wiki.sha2017.org/w/Parcel_deliveries this page]. Contact [[Team:Logistics]] for large / strange packages. | | Contact [[Team:Logistics]] regarding receiving orders || Done || [[User:fhp]] || Follow instructions on [https://wiki.sha2017.org/w/Parcel_deliveries this page]. Contact [[Team:Logistics]] for large / strange packages. | ||
|- | |- | ||
| Arrange projection and audio || Done || [[User:fhp]] || Team productiehuis will arrange an AV setup for the workshop tent. | | Arrange projection and audio || Done || [[User:fhp]] || Team productiehuis will arrange an AV setup for the workshop tent. | ||
− | |||
− | |||
|- | |- | ||
| Blog posting about family village || Done || [[User:fhp]] || In progress at [https://pad.sha2017.org/p/proposal_family_village_blog] | | Blog posting about family village || Done || [[User:fhp]] || In progress at [https://pad.sha2017.org/p/proposal_family_village_blog] | ||
− | |||
− | |||
|- | |- | ||
| Figure out our role for the workshops || Done || [[User:Sigyn]] || We have to do everything regarding hosting (managing the workshop tent, welcoming the presentator, setting tables, etc). So we'll need some angels for that | | Figure out our role for the workshops || Done || [[User:Sigyn]] || We have to do everything regarding hosting (managing the workshop tent, welcoming the presentator, setting tables, etc). So we'll need some angels for that | ||
|- | |- | ||
− | | Communicate moving | + | | Communicate moving both tents to Rhodes field || Done || [[User:fhp]] | |
* [[User:fhp]] contacts redlizard to update the map (done) | * [[User:fhp]] contacts redlizard to update the map (done) | ||
− | |||
|- | |- | ||
| Remove moderation from mailing list || Done || [[User:Sigyn]] || Contact Rolf. Rolf partly removed the moderation from the mailinglist for a reason. | | Remove moderation from mailing list || Done || [[User:Sigyn]] || Contact Rolf. Rolf partly removed the moderation from the mailinglist for a reason. | ||
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! What !! Status !! Who !! Notes | ! What !! Status !! Who !! Notes | ||
|- | |- | ||
− | | Stationary for making signs, notes (paper, markers, scissors, tape, ropes) || Todo || [[User: | + | | Stationary for making signs, notes (paper, markers, scissors, tape, ropes) || Done || [[User:Sigyn]] || |
+ | |- | ||
+ | | Printers || Done || [[User:Sigyn]] || Fish has A3 printers we might be able to borrow | ||
+ | |- | ||
+ | | Tools || Rejected || [[User:Sigyn]] || | ||
+ | |- | ||
+ | | ~400m Flatterband|| Todo || || Don't buy red/white which is used by [[Team:Safety]] | ||
+ | |- | ||
+ | | 2x gaffer tape || Done ||[[User:Carola]] || || | ||
|- | |- | ||
− | | | + | | Toys for sandpit (unless included in sandpit delivery)|| Todo || || [[User:fhp]] handles sandpit order. Bought a bunch of toys at the action |
|- | |- | ||
− | | | + | | Child wristband for telephone number || Done || [[User:Carola]] || We bought 400 of these http://www.sos-bandjes.nl/10-SOS-bandjes-regenboog |
+ | |- | ||
+ | | Hose from the tap to the tap point. || Postponed || || For the drinking water (probably going to do this during the event, when we know what we need exactly) | ||
|- | |- | ||
| Cable ties (various lengths, can't have enough of this) || Done ||[[User:Carola]] || || | | Cable ties (various lengths, can't have enough of this) || Done ||[[User:Carola]] || || | ||
− | |||
− | |||
|- | |- | ||
| 10-20 power strips (the more sockets the better) with safety covers ("shutters") || Done ||[[User:Carola]] || | | 10-20 power strips (the more sockets the better) with safety covers ("shutters") || Done ||[[User:Carola]] || | ||
* Ordered 20 power strips via logistics (Evert Jelle / Supermier) | * Ordered 20 power strips via logistics (Evert Jelle / Supermier) | ||
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− | |||
− | |||
− | |||
|- | |- | ||
| DECT phones || Done || [[User:Carola]] || Dect numbers and phones (2x) are arranged. | | DECT phones || Done || [[User:Carola]] || Dect numbers and phones (2x) are arranged. | ||
− | |||
− | |||
|- | |- | ||
| Order 40 tables (176x70) / 160 chairs || Done || [[User:Sigyn]] || Added request to [[Table_order]] | | Order 40 tables (176x70) / 160 chairs || Done || [[User:Sigyn]] || Added request to [[Table_order]] | ||
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|- | |- | ||
| 2x EHBO basics|| Done || [[User:Sigyn]] || Provided by [[Team:Safety]] | | 2x EHBO basics|| Done || [[User:Sigyn]] || Provided by [[Team:Safety]] | ||
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Latest revision as of 17:58, 15 August 2017
Family Village | |
---|---|
1st line contacts: | Sigyn, full-hyperion |
Does: | Organises the Family Village, aimed mostly at the younger visitors. Organises activities for these visitors, talks to other teams about possibilities. |
Does not: | Provide daycare |
Is an exclusive team: | Yes |
Contact: | family-village@lists.sha2017.org |
IRC: | #sha2017-family |
Deadlines: | |
Needed resources: | |
Comment: | |
Vacancies: | 6 |
Current team size / amount of ppl: | 3 |
Contact at projectleiding: | User:rolfvandekrol |
Backup Contact at projectleiding: | User:Damnlie |
Managed Vacancies: | You can add for your team on a page by adding: {{TeamVacancies|Family Village}} |
This is the organisation page for the Family Village for SHA2017. If you are looking for the visitor information, please click one of the options in the menu above. If you want to help making SHA2017 a wonderful, safe and educational experience for attendees under 16, please be welcome. We need you!
Planned location of the activities: http://files.steflouwers.nl/fv.pdf
Contents
Letter to future Team Family
Team Family Village really enjoyed the event and wrote a letter to the future team Family to transfer some of the things we've done and learned. Since we don't know who will organise the event in 2021, we send it to the orga mailinglist and hope someone will remember and notify the future team. Additionally, if you are organizing an event that welcomes families, the information could also be valuable to you.
https://archive.org/download/letter-to-future-team-family/letter-to-future-team-family.pdf
Meetings
We have regular meetings where we discuss how thing are going in the organisation. If you want to help organising the Family Village, please be there. The meeting are held on Mumble.
Members
- Carola
Nickname: Carola
Team: Team:Family Village
- Chris
Nickname: Chris
Team: Team:Family Village
Dect: 2323 - full-hyperion
Nickname: full-hyperion
Team: Team:Family Village, Team:Maps
- Haakjes
Nickname: Haakjes
Team: Team:Family Village
- Hvwees
Nickname: Hvwees
Team: Team:Family Village
- konjani
Nickname: konjani
Team: Team:Family Village
Role: team-assistant
Village: Village:Family Village
Dect: 5223 - Sigyn
Nickname: Sigyn
Team: Team:Family Village
Role: Team Lead
Village: Village:DutchPickNick
- WebSpider
Nickname: WebSpider
... further results
Expectations
We have limited resources, so we prioritise based on (cumulative) comfort tiers. Start with tier 0 and work our way to tier 2.
Tier 0: Provide similar camping experience to the other camping grounds
Expectations
- Camping with babies and kids in family village is similar to camping anywhere else at SHA2017
Requirements
What | Status | Who | Notes |
---|---|---|---|
Plenty of toilets and showers close by | Done | User:Sigyn | Attilla says: "showers are done. They will be on Wilson field" |
Power everywhere | Done | User:lmstr |
|
Networking (cabled) everywhere | Done | User:lmstr |
|
Networking (wifi) everywhere | Done | User:lmstr |
|
DECT everywhere | Done | User:haakjes |
|
Plenty of garbage bins close by | Done | User:Sigyn |
Answer from Team:Logistics/waste:
|
Tier 1: Provide basic survival for camping with babies and kids
Expectations
- Family Village is a safe environment for babies and kids
- Family Village provides the basic infrastructure for camping with babies and kids
Requirements
What | Status | Who | Notes |
---|---|---|---|
Contact Team:Entrance and Team:Infodesk to distribute child bracelets | Done |
Next step: buy that stuff | |
No other villages on the Rhodes and Wilson fields | Done | Contacted team:villages and team:terrain | |
Arrange angel shift in the morning to clean up Family Village | Done | User:lmstr | we ask for 2 angels during day-time to be around on the field and help out with the workshops, terrain, bouncy castly, in generally walk around, make sure the field is cleared from stuff left my nightly visitors. |
Signs signifying this is the family village | Done | User:Sigyn | Ask Team:Decoratie? They mailed about signs/flags that are needed. Call Moem 28/6 to ask what is still possible to make for FV. Somewhere i saw a nice picture of the Family Village signs. I assume they are even more cool in real life :D |
Drinking water and lemonade | Done | User:Sigyn | Asked team bar. A tap point will be provided with pitchers. Todo: organise a hose from the tap to the tap point. Officially there will be no point available to get water from. We need to "hack" a waterhose and a good connection. |
Update wiki [1] and [2] to better reflect this is family village | Done | User:haakjes | |
Quiet during the night (21:00 - 07:00) at the Wilson (sleeping) field | Done | Added to village rules. Will be difficult on the new location. | |
Ask parents to have a recent picture of their kid standby in case of missing kid scenario | Done | Added to village rules | |
Diaper disposition facility | Done | User:Sigyn | Diaper bags and bins have been ordered by Sebastius via Logistics Shopping.
They will put the following text on the bins: "Diapers must be wrapped in plastic or else we'll send them of to DNA research and grow a clone". |
2 Big tents with tables, chairs, power distribution and lighting for indoor playing, eating | Done | Tent is provided by organisation, Tables and Chairs are ordered. Emergency exit lights and fire extinguisher are provided. | |
Area is safe for kids | Done | Implicit in the village rules and setup of the village. | |
Outdoor space for outdoor playing | Done | All outdoor space activities are handled by projects | |
Shared refrigerator | Done | User:Sigyn | Asked team bar |
First Aid kit suited for babies, kids and parents | Done | User:Sigyn | Team:Safety will provide some kids-kits |
Text for booklet | Done | User:Sigyn |
Optional
What | Status | Who | Notes |
---|---|---|---|
Additional showers (babies and kids require more cleaning) | Done | Attilla says: "showers are done. They will be on Wilson field" | |
Ask for the camper spaces closest to the harbor for kids/family | Done | Campers at the village itself is impossible. | |
Dishwashing area | Done | Ask if it is included with the toilets. No, there are enough places on the field to clean your stuff. |
Tier 2: Provide kids friendly environment with community projects
Expectations
- Community can create and organise the perfect experience
Requirements
What | Status | Who | Notes |
---|---|---|---|
Create workshop program | pending | User:Sigyn | Contact with Team Content about proposals in Frab. Had contact, now moving on with filling the content. Please put the workshops also on a list in wiki, like the projects so all of us can find them. Would someone be so nice to make this? :)) |
Set up mail for team ticket | Done | User:fhp | Set up mail to contact parents to help out the FV with projects / volunteering. Email is drafted, will be send 2017-07-21 |
Contact Team:Logistics regarding receiving orders | Done | User:fhp | Follow instructions on this page. Contact Team:Logistics for large / strange packages. |
Arrange projection and audio | Done | User:fhp | Team productiehuis will arrange an AV setup for the workshop tent. |
Blog posting about family village | Done | User:fhp | In progress at [3] |
Figure out our role for the workshops | Done | User:Sigyn | We have to do everything regarding hosting (managing the workshop tent, welcoming the presentator, setting tables, etc). So we'll need some angels for that |
Communicate moving both tents to Rhodes field | Done | User:fhp |
| |
Remove moderation from mailing list | Done | User:Sigyn | Contact Rolf. Rolf partly removed the moderation from the mailinglist for a reason. |
Add commitments section to wiki | Done | User:haakjes | Start with asking for 2 microwaves, 2 watercookers, chairs and couches for the chill out area (must be taken back unless you get permission from Logistics/Waste to leaving them) |
Wiki setup similar to the CCC Camp Family Village wiki page that invites community to enter their own projects/events | Done | User:fhp | Project setup is moved to main wiki. |
Twitter account for communication | Done | User:lmstr | Contact lmstr for access |
Shopping List
What | Status | Who | Notes | |
---|---|---|---|---|
Stationary for making signs, notes (paper, markers, scissors, tape, ropes) | Done | User:Sigyn | ||
Printers | Done | User:Sigyn | Fish has A3 printers we might be able to borrow | |
Tools | Rejected | User:Sigyn | ||
~400m Flatterband | Todo | Don't buy red/white which is used by Team:Safety | ||
2x gaffer tape | Done | User:Carola | ||
Toys for sandpit (unless included in sandpit delivery) | Todo | User:fhp handles sandpit order. Bought a bunch of toys at the action | ||
Child wristband for telephone number | Done | User:Carola | We bought 400 of these http://www.sos-bandjes.nl/10-SOS-bandjes-regenboog | |
Hose from the tap to the tap point. | Postponed | For the drinking water (probably going to do this during the event, when we know what we need exactly) | ||
Cable ties (various lengths, can't have enough of this) | Done | User:Carola | ||
10-20 power strips (the more sockets the better) with safety covers ("shutters") | Done | User:Carola |
| |
DECT phones | Done | User:Carola | Dect numbers and phones (2x) are arranged. | |
Order 40 tables (176x70) / 160 chairs | Done | User:Sigyn | Added request to Table_order | |
emergency lights in the tents | Done | Provided with the tents | ||
2 fire extinguishers in the tent (one each) | Done | Provided by Team:Safety | ||
big pile of bandaids with nice pictures from aliexpress | Done | User:Sigyn | Provided by Team:Safety | |
2x EHBO basics | Done | User:Sigyn | Provided by Team:Safety |