Difference between revisions of "Team:Volunteers"

From SHA2017
Jump to: navigation, search
Line 173: Line 173:
 
* https://wiki.emfcamp.org/wiki/Volunteering
 
* https://wiki.emfcamp.org/wiki/Volunteering
 
* https://wiki.emfcamp.org/wiki/File:HandbookforOrgaVolunteers.pdf
 
* https://wiki.emfcamp.org/wiki/File:HandbookforOrgaVolunteers.pdf
 +
 +
 +
{{MapObject|Handle = 0x78FC}}

Revision as of 20:11, 11 May 2017

Volunteers
1st line contacts: Sling
Does: Angelsystem, crew+volunteer food before/during/after the event, boarding of angels, angel communication pre- and onevent, enrollment of angels, motivating angels and taking care of angels. TLC!
Does not: Hurt small animals.
Is an exclusive team: Yes
Contact: team-volunteers@lists.sha2017.org
IRC: #sha2017-volunteers-orga
Deadlines:
Needed resources:
Comment:
Vacancies: 1
Current team size / amount of ppl: 3
Contact at projectleiding: User:Attilla
Backup Contact at projectleiding: User:Stitch
Managed Vacancies: Wanted: Volunteer team member

Wanted: Heralding Angel(s)
You can add for your team on a page by adding: {{TeamVacancies|Volunteers}}

4 Team Members Volunteers

About

SHA2017 will not be possible without the help of many volunteers. These volunteers will be called angels. Angels do not organize themself. To take care of this sort of stuff, SHA2017 has a Team:Volunteers. The goal of this team is to match the demand of angels (from the other Teams) and the supply of angels, as closely as possible.

To accomplish this, our tasks are:

  • Motivating people to become an angel by means of effective communication/PR, before and during the event
  • Coordinating what teams need which angels, when and where
  • Registering angels and their jobs in the angelsystem
  • Tender loving care of these angels: food, a place to hang out, drinks and such

Things our team does not do:

  • Coordinate buildup or teardown

Team structure & meetings

Want to join now or help out later? Contact Sling or one of the other team members!

Team lead Sling
Team members ralf (focus heaven), leandra (focus angel management)

IRC: freenode/#sha2017-volunteers-orga (for team / orga) and freenode/#sha2017-angel (for general discussion and angels)

Mailinglist: https://lists.sha2017.org/cgi-bin/mailman/listinfo/team-volunteers for orga and https://lists.sha2017.org/cgi-bin/mailman/listinfo/sha2017-angel for angels and announcements.

Etherpad: https://pad.sha2017.org/p/volunteers

Naming scheme

The terms we are using:

  • Team:Volunteers
  • Angelsystem
  • Angel
  • Volunteer coordinator
  • Heaven

TODO

  • Start planning food
  • Start planning heaven
  • Announce naming
  • Financial scheme, due 12th of october!
  • Traffic team mentioned a special training for their angels even before the camp starts (?), let's get into contact with them how they see this happening.
  • Think about qualifications and angelsystem.
  • Get budget confirmed, Ralf is busy with that.
  • Discuss buildup and teardown.
  • Remove engelsystem.nl and engel.sha2017.org

Angelsystem

See Angelsystem

Role definitions

Angel

Term for anybody that signs up on the angelsystem for one or more volunteer shifts.

Archangel

This term will not be used @ SHA, was 'deprecated' at CCC too.

Angel shift coordinator

This is a special shift in the angelsystem, which is about manning the Volunteer desk and performing these tasks:

  • Receiving any new angels that show up and setting them up with a badge, and information.
  • Making sure that all current shifts are fulfilled and alerting the team if this isn't the case.

Angeltypes per team

See Angeltypes

Heaven

See Heaven

Angel food

See Food

Angel merchandise, PR-material

There will be T-shirts!

TODO: Make posters like this ('We can do it!' picture on the right) with some motivational text about why / how people can become volunteers.

We Can Do It!.jpg

Angel rewards

We should have some sort of reward for completing shifts, for example a ticket or token that can be exchanged for using the volunteer kitchen and heaven facilities. If there is no access control on the massages or food then it will likely be overrun and not available to the people who really need it. These tickets could also be distributed trough the rest of the orga, for people that are not doing Angel shifts but are helping out otherwise.

Workforce planning

In order to size our facilities properly and make a decent planning, we will need to know numbers and facts. The table below describes the number of angels we are supposed to be able to handle on a given day.

Date Event Stage Crew (Est.) Angels (Est.)
Day -3 (mo jul 31) Buildup █ (10)  ?
Day -2 (tu aug 1) Buildup ██ (20)  ?
Day -1 (we aug 2) Buildup ████ (40)  ?
Day 0 (th aug 3) Buildup ██████████ (100)  ?
Day 1 (fr aug 4) Event ████████████████████ (200)  ?
Day 2 (sa aug 5) Event ████████████████████ (200)  ?
Day 3 (su aug 6) Event ████████████████████ (200)  ?
Day 4 (mo aug 7) Event ████████████████████ (200)  ?
Day 5 (tu aug 8) Event ████████████████████ (200)  ?
Day 6 (we aug 9) Teardown ██████████ (100)  ?
Day 7 (th aug 10) Teardown █████ (50)  ?
Day 8 (fr aug 11) Teardown ██ (20)  ?
Day 9 (sa aug 12) Teardown █ (10)  ?

NOTE: These numbers are wild mockup/guesstimates/fakes, do not use them for anything yet.

Other resources

Stats from other events

32c3: ~2500 registered, ~1800 arrived, ~30 freeloaded shift(-hours)

Links