Team:Productiehuis

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Revision as of 19:24, 30 March 2017 by Vision (talk | contribs) (AV rental recommendations)

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Productiehuis
1st line contacts: Vision, Dave_o, Vision, Bix
Does: Stage:
  • stage lights
  • projectors
  • video (equipment and streams)
  • audio stage
  • desks on stage
  • recordings
  • herald organization (option/needs choice)

Radio:

  • equipment radio station
  • radio license
  • recordings

Streaming:

  • Content Delivery Network
  • recordings
Does not: Stage:
  • the stage itself (the physical thing)
  • stage decoration (plants, etc.)

Radio:

  • radio content
Is an exclusive team: Yes
Contact: orga-av@lists.sha2017.org
IRC: #sha2017-productiehuis
Deadlines:
  • 2016/10/01 - size and dimensions of the event must be clear.

2017/02/01 - point of no return (order list finalized)

Needed resources:
Comment: Made up of voc, a/v, stage, and other teams
Vacancies: 0
Current team size / amount of ppl: 0
Contact at projectleiding: User:Stitch
Backup Contact at projectleiding: User:Attilla
Managed Vacancies: Wanted: Radio producer
You can add for your team on a page by adding: {{TeamVacancies|Productiehuis}}

17 Team Members Productiehuis

About

Productiehuis is the team that makes speakers on stage heard and seen in the tent and online. The team consist of the following teams from previous events:

  • avid
  • voc
  • broadcast
  • stage
team:avid during OHM2013

Team members

Relations to other teams

Team Relation
Team:Volunteers and Buildup Mgmt

Pre-build up checking of gear (off site)

  • Testing audio gear
  • Testing video setup
  • Testing CDN
  • Testing FM radio
  • Checking supplies, i.e. batteries and spare-<anythings>
  • Inventory completeness and readiness checks

People on build up (all stages/rooms and SHAVOC)

  • Building up Audio
  • Building up Lighting
  • Building up SHAVOC
  • Building up Streaming and recording infrastructure
  • Building up Camera's
  • Building up monitoring network to probe VOC health
  • Radio room
Team:Volunteers

People operating the gear during the event

  • Small tent/room (requires 2 people on duty)
    • Person 1 (front of house):
      1. Audio mix
      2. Attending battery status for microphones
      3. Video mix between camera's, laptop-output and InfoPi
      4. Attending streamer activity and local disk-space
      5. Attending beamer
      6. Wide shot camera from back of the room
      7. Picking up the SHAVOC hotline
    • Person 2 (stage work):
      1. Herald
      2. Attending microphone to speaker
      3. Helping with the presenter laptop
      4. Questions in the room and walk with microphone
      5. Assist Person 1
  • Medium tent/room (requires 3 people on duty, preferably 4)
    • Person 1 (front of house):
      1. Audio mix
      2. Attending battery status for microphones
      3. Attending beamer
      4. Operating stage lights
      5. Picking up the SHAVOC hotline
    • Person 2 (front of house):
      1. Video mix between camera's, laptop-output and InfoPi
      2. Wide shot camera from back of the room
      3. Attending streamer activity and local disk-space
    • Person 3 (stage work):
      1. Attending microphone to speaker
      2. Helping with the presenter laptop
      3. Operate camera 2
      4. Assist Person 1
    • Person 4 (herald):
      1. Herald
      2. Questions in the room and walk with microphone
  • Big tent/room (requires 5 people on duty)
    • Person 1 (front of house):
      1. Audio mix
      2. Attending battery status for microphones
      3. Attending beamer
      4. Operating stage lights
      5. Picking up the SHAVOC hotline
    • Person 2 (front of house):
      1. Video mix between camera's, laptop-output and InfoPi
      2. Wide shot camera from back of the room
      3. Attending streamer activity and local disk-space
    • Person 3 (stage work):
      1. Attending microphone to speaker
      2. Helping with the presenter laptop
      3. Operate camera 2
      4. Assist Person 1 and 2 in full stand-by
    • Person 4 (stage work):
      1. Attending microphone to speaker
      2. Operate camera 3
      3. Assist Person 1 and 2 in full stand-by
    • Person 5 (Herald):
      1. Herald
      2. Questions in the room and walk with microphone
  • SHAVOC - SHA Video Operation Center (requires 2 people on duty, preferably 3)
    • Person 1 (watcher)
      1. Watching all streams from all the stages/rooms and report
      2. Call to rooms via the SHAVOC hotline to assist with the video-mix
      3. Overseeing the SHAVOC network health
      4. Overseeing disk-space at the stages/rooms
      5. Overseeing the editing and release infrastructure
      6. In contact with CDN provider
      7. In contact with NOC provider
      8. In contact with CDN provider
      9. Assist Person 2
    • Person 2 (editor)
      1. Edit and proces video's for release
      2. Attending releases
      3. Assist Person 1
  • Radio room (requires 2 people on duty)
    • Undecided / needs brainstorming
Team:Volunteers Teardown, with caution to the sensitive gear.
Content and Team:Broadcast To anticipate special requests Productiehuis *MUST* be kept in the loop to facilitate properly. Examples:
  • Additional close-up camera
  • Interfaces to audio, video, etc
  • Dual beamer requirements perhaps
  • Amount of microphones required per stage
  • Facilitate conference calls of proprietary protocols/media/carriers
  • Other stuff which requires magic to pull off a hat trick and avoid a last-minute McGuyver hack 5 minutes before stage time.
Team:Infodesk Communicate to speakers about:
  • wiring up their microphone
  • laptop connectivity to the beamer and streamers.
Team:Infrastructure
  • Productiehuis must be able to coordinate on the Tents and apply for requirements.
  • Productiehuis will have special power requirements for the lighting, AV, streaming and radio.
    • Radio requirements are unknown, but might require more than regular 240V.
    • Lighting at every stage will require sufficient power to each tent.
    • Power to audio and lighting must be separated to avoid overload.
    • The audio system should be galvanically in harmony to avoid 50Hz buzzzing at the stage and front-of-stage setup.
  • Team Productiehuis needs sufficient floorspace to setup monitoring of all camera feeds of each tent, monitor the VOC infrastructure itself and the upstream Content Delivery Network health and to support people with streaming problems. The location needs to be close to the NOC to enable VOC to directly contact NOC people when an outage occurs.
Team:Logistics Before event start:
  • transport/receive gear from c3voc
  • store gear from c3voc
  • receive and store gear from other sources
  • availability to pre-service the gear before move transport to the terrain. Example: add/upgrade video-capture cards into c3voc gear and test with a micro-setup for unit testing.
  • store gear with sufficient safely and security
  • transport gear to terrain
  • return gear from terrain to storage
  • re-distribute gear to c3voc and other sources

Emergency vehicle requirement: Productiehuis needs access to a Gator or another motorised vehicle with sufficient power/traction to quickly drive towards a tent with technical problems of anykind. Team Productionhuis is responsible for a widely scope set of tasks and should have their own dedicated vehicle to avoid loss of production.

Team:DECO The stages must look pretty, besides just functional. Style is everything. We also need functional lighting in the tents. Team Productiehuis will need help with:
  • Stage designing, making it part of the Theme.
  • Tables on stage must be decorated.
  • Presenter table / laptop stand must be decorated
  • Backdrop must be functional for the video streaming, but perhaps themed.
  • Lighting surrounding the stage must be pretty and functional. In stage tents controlled by the lighting crew.
Team:Lounge Coherent audio/DJ-gear with the lounge makes it possible to use the audio from the Lounge for broadcasting on radio, streaming or just get gear at one AV-supplier.
Team:NOC Team Productiehuis will need technical help:
  • Modern audio and lighting equipment might need a private network. This might influence the radio spectrum or require a separated/secured stage-tech network.
  • A dedicated/secured network (for security and continuity reasons) for:
    • streamers from tents to VOC
    • from VOC to Content Delivery Network
    • VOC itself
    • Monitoring each tent equipment health
    • Monitoring the Content Delivery Network
Team:Sysadmin Team Productiehuis will need:
  • housing and hosting for local streaming infrastructure
  • Local storage of streaming data for local backup
  • Access to a Content Delivery Network (upstream)
  • (Virtual) machines to monitor the health of the VOC infrastructure.
Other Team Productiehuis will need:
  • Insurance related contact
  • Financial contact
  • c3voc gear

Todo

There is a wiki page with a todo list.

Stage templates

Productiehuis:Multiple stage templates

Productiehuis:Radio studio template

Tent dimensions

Tracktent 1, 2, 3:

  • Floor: 32*40m
  • Side height: 2,40m
  • Top height: 7m

Actions

Begin date End date Action responsible Status Action
2016-04-22 2016-04-27 Productiehuis Decision required Request for decision on the Deadlines (as displayed on the wiki)
2016-04-23 2016-10-01 Orga Open Event dimensions must be clear.
2016-04-24 2016-10-01 Productiehuis Open Design stage templates to prepare without knowing the event dimensions.
2016-04-24 2016-10-01 Productiehuis Open Match c3voc inventory with templates and create a gap-analyses/diff-list.

Legend:

  • Begin date: when did you put the action item here?
  • End date: When do you expect this action item to be finished?
    • Background Red: when date is overshot and Status is Open or Decision required
    • Background Green: When date is in the future and Status is Open or Decision required
    • Background Light Blue: When date is in the past and Status is Closed (thus finished)
  • Status:
    • Open (style: red background)
    • Closed (style: green background)
    • Decision required (style: orange background)
  • Action: description of the item, short and nice. If large explanation is needed create a dedicated page to keep the action item list easy to browse.

Hints:

  • sub-divide actions when there are multiple aspects/angles/things to do/achieve.
  • use color coding to easily visually see where we are at. This list will become large.


From team broadcast

Some info rescued from the old / deprecated team broadcast page

FM antenna with VU meter at OHM2013


Meetings

All meetings (so far) are held via mumble No meetings planned. Look at the PastMeetings page, or link-3DForm:Team Meeting add a meeting here.


AV rental recommendations

AV rental company holder contact info status
Pro Facilities Drachten Vision post@profacilities.nl
  • Quotation sent (March 18)
  • No bid
Diamond Sound Systems Vision info@diamondsound.nl
  • Quotation sent (March 18)
TSR Almere Vision info@tsr-online.nl
  • Quotation sent (March 18)
  • Has questions, wants a call (March 21)
Onyx Entertainment Vision info@onyxav.nl
  • Quotation sent (March 18)
  • Quotations received with questions (March 22)
Phoxit Professional AV productions Bix steven@phoxit.nl
  • Mail delivery failed (no RDNS set)
  • Solved by using private Gmail account for sending (March 18)
  • Reply with questions (March 19)
Rent-All Vision http://www.rentall.eu/nl/contact/contact.html (form)
  • Post submitted to request for an e-mail address (March 18)
heuvelman Vision info@heuvelman.nl
  • Mail delivery failed. (no RDNS set)
  • Solved by using private Gmail account for sending (March 18)
  • Has questions, wants a call (March 20)
Aveco Vision info@avecolichtengeluid.nl
  • Quotation sent (March 18)
Pro Acoustic Vision info@proacoustic.nl
  • Quotation sent (March 18)
  • Received request for a quotation, to be continued.
  • Answered questions about the quotations (March 30)
NFGD Bix mariette.van.beers@stage-entertainment.nl
  • Quotation sent (March 18)
  • Wrong contact info...?
Big Bang Showproductions (used for ohm2013) Vision info@bigbangshow.nl
  • Quotation sent (March 18)
  • Has questions, wants a call (March 23)
SR Licht en Geluid Dave_o info@srlichtengeluid.nl
  • Quotation sent (March 18)
  • Answer with questions (March 19)
Purple Group Vision info@purplegroup.nl
  • Mail delivery failed. (access denied: RCPT TO failure)
  • Solved by using private Gmail account for sending (March 18)


AV rental recommendations

Questions Answer Who asked? Who answered?
Does the tent have a fixed floor or are we working on soft ground? be answered by PL Pro Acoustic Vision
What is the exact build-up time and tier-down period for A/V? be answered by PL Pro Acoustic Vision
What type of tent is being used? To be answered by PL Pro Acoustic Vision
Is the tent capable of flying gear? If yes, weight limit and can we make the 20m span? To be answered by PL Pro Acoustic Vision
Is the tent light distributing or darkened? style="background: red;" To be answered by PL Pro Acoustic Vision