Difference between revisions of "Team:Finance/Procedures"

Revision as of 10:44, 4 March 2017

Procedure for Declaration costs

1. Make sure the expense is approved by the team lead and/or projectleiding
2. . Pay the amount from your own bank account/credit card/etc.
3. . Fill out this form completely and sign it
4. . Make sure that the entire form is readable
5. . Illegible documents are rejected
6. . Expense has to be done within 30 days
7. . Scan the form together with the corresponding receipts (in color)
8. . Handwritten receipts are not accepted
9. . Combine everything in one PDF
10. . E-mail this to finance@sha2017.org and send us your scan
11. . You’ll receive a response by e-mail
12. . When your request has been handled, it will be paid to your bank account asap

Procedure payment in advance (during the event)

1. . Contact team-finance
2. . Advance payments shall only take place within the portocabin complex.
3. . Notification of reason for the payment in advance. Is it necessary.
4. . Provide an indication of how much it will cost. Where is the indication based on.
5. . Fill in the form payment in advance and sign it.
6. . The payment in advance is granted
7. . After purchasing the goods / services, the receipt must be returned to Team-Finance with the remainder of the advance. Handwritten notes are not accepted.

Procedure cash-skimming (during the event)

1. . Contact team-finance with the announcement that money will be siphoned. Specify on the report where the money comes from. In other words from which team, such as team bar or team merchandise, etc etc.
2. . Team-Security also needs to be informed so they can keep an eye on this.
3. . The money must be in a sealed money container.
4. . There should always be two people to pick-up the money. Less people are not allowed.
5. . The person who’s issuing the money, needs to sign for this at the pick up. If it is known how much is siphoned, this will be stated nearby the signature
6. . The money is delivered to the portocabin complex, financial department