Difference between revisions of "Team:Family Village"

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Revision as of 20:12, 26 June 2017

Family Village
Family Village
1st line contacts: Sigyn
Does: Organises the Family Village, aimed mostly at the younger visitors. Organises activities for these visitors, talks to other teams about possibilities.
Does not: Provide daycare
Is an exclusive team: Yes
Contact: family-village@lists.sha2017.org
IRC: #sha2017-family
Deadlines:
Needed resources:
Comment:
Vacancies: 6
Current team size / amount of ppl: 3
Contact at projectleiding: User:rolfvandekrol
Backup Contact at projectleiding: User:Damnlie
Managed Vacancies:
You can add for your team on a page by adding: {{TeamVacancies|Family Village}}

8 Team Members Family Village

This is the organisation page for the Family Village for SHA2017. If you are looking for the visitor information, please click one of the options in the menu above. If you want to help making SHA2017 a wonderful, safe and educational experience for attendees under 16, please be welcome. We need you!

Meetings

We have regular meetings where we discuss how thing are going in the organisation. If you want to help organising the Family Village, please be there. The meeting are held on Mumble.

Date & time Pad link Who will be there?
Mon, June 12 - 20:00 https://pad.sha2017.org/p/family-village-20170612 User:Sigyn, User:hvwees, add your name here
Mon, June 19 - 20:00 https://pad.sha2017.org/p/family-village-20170619 User:rolfvandekrol, User:lmstr, User:hvwees,User:Sigyn add your name here
Tue, June 27 - 20:00 https://pad.sha2017.org/p/family-village-20170627 User:rolfvandekrol,User:Sigyn, User:Carola, add your name here
Mon, July 3 - 20:00 https://pad.sha2017.org/p/family-village-20170703 User:rolfvandekrol, add your name here
Wed, July 12 - 20:00 https://pad.sha2017.org/p/family-village-20170712 User:rolfvandekrol, add your name here
Mon, July 17 - 20:00 https://pad.sha2017.org/p/family-village-20170717 User:rolfvandekrol, add your name here

Members

Expectations

We have limited resources, so we prioritise based on (cumulative) comfort tiers. Start with tier 0 and work our way to tier 2.

Tier 0: Provide similar camping experience to the other camping grounds

Expectations

  • Camping with babies and kids in family village is similar to camping anywhere else at SHA2017

Requirements

What Status Who Notes
Power everywhere Done User:lmstr
  • Team Power (benadski): "Yes, all of those fields will have ample of power! :) Enough to run all of the kitchen equipment you mentioned and more."
Networking (cabled) everywhere Done User:lmstr
  • Confirmed by Attilla, wireless and wired network will be available, People have to bring their own CAT cables (long ones preferably, additional switches to connect groups of tents).
  • HP 2824 switch for each large tent on Boole and Clarke.
  • NOC layer on https://map.sha2017.org/ shows approximate Datenklo locations
Networking (wifi) everywhere Done User:lmstr
  • see above
DECT everywhere Done User:haakjes
  • Twi from team poc: There will be full DECT coverage on the way to the Babbage field
  • Twi from team poc: You get an extention number in a special 12xx range (and an alias number if desired e.g. FMLY/3659) and we can subscribe DECT phones to this number. If someone rings, one of the subscribers could answer to this call
  • FMLY/3659 is now reserved for Family Village call group
Plenty of toilets and showers close by Pending User:Sigyn Asked Attilla who states "That is currently an outstanding question, but it depends on the available infrastructure. Scouting is investigating the possibility (I asked them last week)."
Plenty of garbage bins close by Done User:Sigyn

Answer from Team:Logistics/waste:

  • We plan to place a group of bins (240 liter 'kliko' rolcontainer) at the toilet-block on the edge of Clarke.
  • On the bin will be a label with a website (and QR code) to report how full the bin is.
  • When it's nearing full, or when we suspect it needs replacing: we will. If needed you could call DIRT (on DECT) for emergencies (the site is overflowing) or you could ask a volunteer to empty the bin and bring the bag to the waste-press at the foodcourt.
  • If needed, we have bins in reserve if the supplied quantity isn't enough to last you one day.
  • We only have one point at Clark field for the simple reason is that we need to reach each droppoint. Camping visitors are used to taking a short walk to get rid of their trash so this is the compromise we ask of each visitor.
  • Currently we haven't planned a set schedule yet, we will let you know.

Tier 1: Provide basic survival for camping with babies and kids

Expectations

  • Family Village is a safe environment for babies and kids
  • Family Village provides the basic infrastructure for camping with babies and kids

Requirements

What Status Who Notes
Quiet during the night (21:00 - 07:00) at the sleeping field Pending Do we need to do anything for this? Place a sign or village rules somewhere?
Ask parents to have a recent picture of their kid standby in case of missing kid scenario Pending Should be communicated somehow.
Provide wristband for telephone number for each kid Todo We could order them via Family Village and do the distribution via entrance, infodesk and family village.

Order 500 of these: https://www.euro-events.nl/ee-polsbandjes/polsbandjes-kinderen

Diaper disposition facility Pending Diaper bags and bins have been ordered by Sebastius via Logistics Shopping.

Next step: We need to provide them with a text to put on the bins, like "Diapers must be wrapped in plastic or else we'll send them of to DNA research and grow a clone".

Signs signifying this is the family village Pending Ask Team:Decoratie? They mailed about signs/flags that are needed.
2 Big tents with tables, chairs, power distribution and lighting for indoor playing, eating Done Tent is provided by organisation, Tables and Chairs are ordered. Emergency exit lights and fire extinguisher are provided.

Next step: get power distribution, lights

Area is safe for kids Pending Write village rules
Outdoor space for outdoor playing Done All outdoor space activities are handled by projects
Microwaves for heating baby food Pending Power available (see tier 0 above).

Next step: Have some wiki page for visitors to commit to bringing stuff and ask for 1 or 2 microwaves

Watercookers for instant baby milk Pending Power available (see tier 0 above)

Next step: Have some wiki page for visitors to commit to bringing stuff and ask for 1 or 2 watercookers

Drinking water and lemonade Pending User:Sigyn Asked team bar. A tap point will be provided with pitchers. Todo: organise a hose from the tap to the tap point.
Shared refrigerator Done User:Sigyn Asked team bar
First Aid kit suited for babies, kids and parents Done User:Sigyn Team:Safety will provide some kids-kits
Arrange DECT phones Todo Dect numbers are arranged, we need phones.

Optional

What Status Who Notes
Ask for the camper spaces closest to the harbor for kids/family Todo Campers at the village itself is impossible.

Next step: Ask if we can get some spaces close to family village and have a place on the wiki for people to register for those places. Please find your own place and make sure you can park your camper there. Be aware that campers are tolerated but encouraged!!

Dishwashing area Todo Ask if it is included with the toilets. No, there are enough places on the field to clean your stuff.
Additional showers (babies and kids require more cleaning) Pending Asked Atilla who states "That is currently an outstanding question, but it depends on the available infrastructure. Scouting is investigating the possibility (I asked them last week)."

Tier 2: Provide kids friendly environment with community projects

Expectations

  • Community can create and organise the perfect experience

Requirements

What Status Who Notes
Audio and beamer for workshop tent Todo
Wiki setup similar to the CCC Camp Family Village wiki page that invites community to enter their own commitments/projects/events Todo User:fhp I can move the current project structure to the visitors wiki
Blog posting about family village Todo User:haakjes In progress at [1]
Twitter account for communication Done User:lmstr Contact lmstr for access
Arrange chairs and couches Todo We reserve an area of about 5x5 meters in the playing tent to 'chill out' for a little older kids. Arrange chairs and couches and get them on the field.
Create workshop program Todo Contact with Team Content about proposals in Frab

Shopping List

What Status Who Notes
Stationary for making signs, notes (paper, markers, scissors, tape, ropes) Todo User:Sigyn
Printers Todo User:Sigyn Fish has A3 printers we might be able to borrow
Tools Todo User:Sigyn
Order 40 tables (176x70) / 160 chairs Done User:Sigyn Added request to Table_order
6 bouwlampen Todo User:Sigyn Preferably led, for example something from [2] or something logistics is already ordering Ideally lights that don't get hot, because safety
big pile of bandaids with nice pictures from aliexpress Done User:Sigyn Provided by Team:Safety
2x EHBO basics Done User:Sigyn Provided by Team:Safety
Cable ties (various lengths, can't have enough of this) Todo
2x gaffer tape Todo
10-20 power strips (the more sockets the better) with safety covers ("shutters") Todo
  • Team Power has a small amount of extension cords and power strips they can provide us with (pending: safety covers).
  • Alternative is to order power strips via logistics (Winscap)
emergency lights in the tents Done Provided with the tents
2 fire extinguishers in the tent (one each) Done Provided by Team:Safety
Child wristband for telephone number Todo Order 500 of these: https://www.euro-events.nl/ee-polsbandjes/polsbandjes-kinderen
Start with ordering stationary. Todo

Projects

Most activities within the Family Village will be coordinates as individual projects. Want to organize something cool for the kids? Create a project so we can track its status!

If you require a budget: fill in the Budget Required field in the form so the team leads can decide whether to fund your project.


ProjectPerson ResponsibleStatusBudget RequiredBudget GrantedComments
Ballpitidea
Bamboestiekidea400
Bouncing CastleFhpidea300
Climbing rackThomascovenantidea
HammocksThomascovenantidea
Inflatable roller wheelidea50
Lego & Duploidea
Paddling poolrejected20The safety implications are too complicated
Plastic sand & water tableidea60
SandpitLmstridea
TarpThomascovenantidea
TrainThomascovenantidea
Trampolineidea
Water/Sand playbox - Solar powered self containedAnykeyready0


Add project - Refresh this list

View projects sorted by age group and status

TODO

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