Difference between revisions of "Team:Family Village"

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! What !! Status !! Who !! Notes
 
! What !! Status !! Who !! Notes
 
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| Contact [[Team:Logistics]] regarding receiving orders || Todo || [[User:lmstr]] || Both for the very big (1000kg bags of sand) and smaller packages
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| Contact [[Team:Logistics]] regarding receiving orders || Done || [[User:fhp]] || Follow instructions on [https://wiki.sha2017.org/w/Parcel_deliveries this page]. Contact [[Team:Logistics]] for large / strange packages.
 
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| Arrange projection and audio || Todo || [[User:Sigyn]] ||  Team productiehuis can arrange something but will need some budget ("probably several hundred euros") for that.
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| Arrange projection and audio || Done || [[User:fhp]] ||  Team productiehuis will arrange an AV setup for the workshop tent.
 
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| Set up mail for team ticket || Todo || [[User:Sigyn]] || Set up mail to contact parents to help out the FV with projects / volunteering. First send to Attilla for a check.
 
| Set up mail for team ticket || Todo || [[User:Sigyn]] || Set up mail to contact parents to help out the FV with projects / volunteering. First send to Attilla for a check.

Revision as of 17:26, 11 July 2017

Family Village
Family Village
1st line contacts: Sigyn, full-hyperion
Does: Organises the Family Village, aimed mostly at the younger visitors. Organises activities for these visitors, talks to other teams about possibilities.
Does not: Provide daycare
Is an exclusive team: Yes
Contact: family-village@lists.sha2017.org
IRC: #sha2017-family
Deadlines:
Needed resources:
Comment:
Vacancies: 6
Current team size / amount of ppl: 3
Contact at projectleiding: User:rolfvandekrol
Backup Contact at projectleiding: User:Damnlie
Managed Vacancies:
You can add for your team on a page by adding: {{TeamVacancies|Family Village}}

8 Team Members Family Village

This is the organisation page for the Family Village for SHA2017. If you are looking for the visitor information, please click one of the options in the menu above. If you want to help making SHA2017 a wonderful, safe and educational experience for attendees under 16, please be welcome. We need you!

Meetings

We have regular meetings where we discuss how thing are going in the organisation. If you want to help organising the Family Village, please be there. The meeting are held on Mumble.

Date & time Pad link Who will be there?
Mon, June 12 - 20:00 https://pad.sha2017.org/p/family-village-20170612 User:Sigyn, User:hvwees, add your name here
Mon, June 19 - 20:00 https://pad.sha2017.org/p/family-village-20170619 User:rolfvandekrol, User:lmstr, User:hvwees,User:Sigyn add your name here
Tue, June 27 - 20:00 https://pad.sha2017.org/p/family-village-20170627 User:rolfvandekrol,User:Sigyn, User:Carola, add your name here
Tue, July 4 - 21:00-22:00 https://pad.sha2017.org/p/family-village-20170704 User:Sigyn, add your name here
Tue, July 11 - 21:00-22:00 https://pad.sha2017.org/p/family-village-20170711 add your name here
Tue, July 18 - 21:00-22:00 https://pad.sha2017.org/p/family-village-20170718 User:rolfvandekrol, User:Sigyn, add your name here
Tue, July 25 - 21:00-22:00 https://pad.sha2017.org/p/family-village-20170725 User:rolfvandekrol, User:Sigyn, add your name here
Tue, August 1 - 21:00-22:00 https://pad.sha2017.org/p/family-village-20170801 User:rolfvandekrol, User:Sigyn, add your name here

Members

Expectations

We have limited resources, so we prioritise based on (cumulative) comfort tiers. Start with tier 0 and work our way to tier 2.

Tier 0: Provide similar camping experience to the other camping grounds

Expectations

  • Camping with babies and kids in family village is similar to camping anywhere else at SHA2017

Requirements

What Status Who Notes
Plenty of toilets and showers close by Done User:Sigyn Attilla says: "showers are done. They will be on clarke field"
Power everywhere Done User:lmstr
  • Team Power (benadski): "Yes, all of those fields will have ample of power! :) Enough to run all of the kitchen equipment you mentioned and more."
Networking (cabled) everywhere Done User:lmstr
  • Confirmed by Attilla, wireless and wired network will be available, People have to bring their own CAT cables (long ones preferably, additional switches to connect groups of tents).
  • HP 2824 switch for each large tent on Boole and Clarke.
  • NOC layer on https://map.sha2017.org/ shows approximate Datenklo locations
Networking (wifi) everywhere Done User:lmstr
  • see above
DECT everywhere Done User:haakjes
  • Twi from team poc: There will be full DECT coverage on the way to the Babbage field
  • Twi from team poc: You get an extention number in a special 12xx range (and an alias number if desired e.g. FMLY/3659) and we can subscribe DECT phones to this number. If someone rings, one of the subscribers could answer to this call
  • FMLY/3659 is now reserved for Family Village call group
  • KIDS is also reserved for Family Village call groud
Plenty of garbage bins close by Done User:Sigyn

Answer from Team:Logistics/waste:

  • We plan to place a group of bins (240 liter 'kliko' rolcontainer) at the toilet-block on the edge of Clarke.
  • On the bin will be a label with a website (and QR code) to report how full the bin is.
  • When it's nearing full, or when we suspect it needs replacing: we will. If needed you could call DIRT (on DECT) for emergencies (the site is overflowing) or you could ask a volunteer to empty the bin and bring the bag to the waste-press at the foodcourt.
  • If needed, we have bins in reserve if the supplied quantity isn't enough to last you one day.
  • We only have one point at Clark field for the simple reason is that we need to reach each droppoint. Camping visitors are used to taking a short walk to get rid of their trash so this is the compromise we ask of each visitor.
  • Currently we haven't planned a set schedule yet, we will let you know.

Tier 1: Provide basic survival for camping with babies and kids

Expectations

  • Family Village is a safe environment for babies and kids
  • Family Village provides the basic infrastructure for camping with babies and kids

Requirements

What Status Who Notes
Contact Team:Entrance and Team:Infodesk to distribute child bracelets Pending User:haakjes Send email
No other villages on the Babbage, Boole and possible Clarke fields Pending User:Sigyn Contact Team:Villages to coordinate. Send the mail, waiting for response.
Arrange angel shift in the morning to clean up Family Village Todo User:lmstr we ask for 2 angels during day-time to be around on the field and help out with the workshops, terrain, bouncy castly, in generally walk around, make sure the field is cleared from stuff left my nightly visitors.
Signs signifying this is the family village Pending User:Sigyn Ask Team:Decoratie? They mailed about signs/flags that are needed. Call Moem 28/6 to ask what is still possible to make for FV.
Drinking water and lemonade Done User:Sigyn Asked team bar. A tap point will be provided with pitchers. Todo: organise a hose from the tap to the tap point. Officially there will be no point available to get water from. We need to "hack" a waterhose and a good connection.
Update wiki [1], [2] and [3] to better reflect this is family village Done User:haakjes
Quiet during the night (21:00 - 07:00) at the Babbage (sleeping) field Done Added to village rules
Ask parents to have a recent picture of their kid standby in case of missing kid scenario Done Added to village rules
Diaper disposition facility Done User:Sigyn Diaper bags and bins have been ordered by Sebastius via Logistics Shopping.

They will put the following text on the bins: "Diapers must be wrapped in plastic or else we'll send them of to DNA research and grow a clone".

2 Big tents with tables, chairs, power distribution and lighting for indoor playing, eating Done Tent is provided by organisation, Tables and Chairs are ordered. Emergency exit lights and fire extinguisher are provided.
Area is safe for kids Done Implicit in the village rules and setup of the village.
Outdoor space for outdoor playing Done All outdoor space activities are handled by projects
Shared refrigerator Done User:Sigyn Asked team bar
First Aid kit suited for babies, kids and parents Done User:Sigyn Team:Safety will provide some kids-kits
Text for booklet Done User:Sigyn

Optional

What Status Who Notes
Additional showers (babies and kids require more cleaning) Done Attilla says: "showers are done. They will be on clarke field"
Ask for the camper spaces closest to the harbor for kids/family Done Campers at the village itself is impossible.
Dishwashing area Done Ask if it is included with the toilets. No, there are enough places on the field to clean your stuff.

Tier 2: Provide kids friendly environment with community projects

Expectations

  • Community can create and organise the perfect experience

Requirements

What Status Who Notes
Contact Team:Logistics regarding receiving orders Done User:fhp Follow instructions on this page. Contact Team:Logistics for large / strange packages.
Arrange projection and audio Done User:fhp Team productiehuis will arrange an AV setup for the workshop tent.
Set up mail for team ticket Todo User:Sigyn Set up mail to contact parents to help out the FV with projects / volunteering. First send to Attilla for a check.
Blog posting about family village Done User:fhp In progress at [4]
Create workshop program Todo User:Sigyn Contact with Team Content about proposals in Frab. Had contact, now moving on with filling the content. Please put the workshops also on a list in wiki, like the projects so all of us can find them. Would someone be so nice to make this? :))
Figure out our role for the workshops Done User:Sigyn We have to do everything regarding hosting (managing the workshop tent, welcoming the presentator, setting tables, etc). So we'll need some angels for that
Communicate moving the workshop tent to Clarke field Todo User:fhp User:Sigyn
  • User:fhp contacts redlizard to update the map (done)
  • User:Sigyn contacts Attilla and Rolf to ensure every other team knows about the change
Remove moderation from mailing list Done User:Sigyn Contact Rolf. Rolf partly removed the moderation from the mailinglist for a reason.
Add commitments section to wiki Done User:haakjes Start with asking for 2 microwaves, 2 watercookers, chairs and couches for the chill out area (must be taken back unless you get permission from Logistics/Waste to leaving them)
Wiki setup similar to the CCC Camp Family Village wiki page that invites community to enter their own projects/events Done User:fhp Project setup is moved to main wiki.
Twitter account for communication Done User:lmstr Contact lmstr for access

Shopping List

What Status Who Notes
Stationary for making signs, notes (paper, markers, scissors, tape, ropes) Todo User:Sigyn
Printers Todo User:Sigyn Fish has A3 printers we might be able to borrow
Tools Todo User:Sigyn
Cable ties (various lengths, can't have enough of this) Todo User:Carola
2x gaffer tape Todo User:Carola
10-20 power strips (the more sockets the better) with safety covers ("shutters") Todo User:Carola
  • Team Power has a small amount of extension cords and power strips they can provide us with (pending: safety covers).
  • Alternative is to order power strips via logistics (Winscap)
Child wristband for telephone number Todo User:Carola Order 500 of these: https://www.euro-events.nl/ee-polsbandjes/polsbandjes-kinderen
Start with ordering stationary. Todo
DECT phones Done User:Carola Dect numbers are arranged, we need phones.
Hose from the tap to the tap point. Todo For the drinking water
Order 40 tables (176x70) / 160 chairs Done User:Sigyn Added request to Table_order
emergency lights in the tents Done Provided with the tents
2 fire extinguishers in the tent (one each) Done Provided by Team:Safety
big pile of bandaids with nice pictures from aliexpress Done User:Sigyn Provided by Team:Safety
2x EHBO basics Done User:Sigyn Provided by Team:Safety

TODO